A DMS system is used to store and manage all data generated in connection with the development of new products. The abbreviation DMS stands for
How does a DMS system work?
A reliable DMS system ensures that all employees involved in a particular process can retrieve and edit all relevant documents in the shortest possible time. These could be invoices, contracts or delivery bills, for example. Professional DMS software captures and manages these as electronic documents. In many cases, it is advisable to link DMS and ERP with each other. We provide more detailed information on this further down on this page.
What advantages does a well-maintained and up-to-date DMS offer companies?
It is obvious that a solid DMS system has a number of advantages. After all, business processes run particularly quickly and smoothly if all employees can access all the data that is important to them in a timely manner. This allows you to make documents accessible to specific groups of people, such as sales, design or accounting. A considerable increase in efficiency can be achieved, particularly for processes that run across multiple locations. Easily assign documents such as scanned receipts, test certificates or supplier invoices to their respective business transactions. In addition to archiving, you can use stored workflows to significantly reduce your process costs and ensure smooth processes. We have summarized some of the most important advantages of a DMS system in the following overview:
- More efficient handling of business processes
- Quick access to all relevant data by the personnel involved
- Clearly defined responsibilities
- Professionalization of cross-location collaboration
- Simple assignment of different documents
- Significant reduction in process costs
Is a DMS system also suitable for my company?
From a certain company size, it makes sense to optimize your own processes and organize them in an appropriate system. A professional ERP or DMS system is particularly suitable for manufacturing SMEs. With APplus, we also offer individual solutions for various industries. Be it plant and mechanical engineering, vehicle construction, automotive or wholesale – we adapt your tools exactly as it is best for your company.
Does it make sense to link the DMS system with my ERP software?
Ultimately, every manufacturing company pursues the goal of keeping the creation processes of its products as smooth as possible. Efficient networking is the right way to achieve this. The Document Management System (DMS) and Enterprise Resource Planning (ERP) are essential components of this. After all, this is where all data generated during the product life cycle is managed. Together, the two systems form the heart of the creation of a new product, so to speak. In order to remain competitive in the long term and not get lost in a jumble of data and documents, the networking of DMS and ERP systems is highly recommended. Such a link ultimately ensures significantly faster and less error-prone document-based processes. If documents are generated from the ERP system, which contains cleanly recorded and reliable data, they can be archived automatically and in an audit-proof manner without any additional effort. They can be accessed immediately if required. Anyone looking to increase the efficiency of their processes and save time and money is therefore well advised to link an ERP and DMS system. You can find out which points are particularly important in our blog article 4 things you should consider when integrating ERP and PDM.
